PMO trends for 2021 – real-time data
Because we operate in such dynamic organizations, things are changing rapidly. We see PMOs at our clients that are challenged in providing the actual status about their program or project progress, risks issues, or financials.
The main cause is that many still report static data to their sponsor every other week, using Microsoft PowerPoint, Excel or Word templates. Doing so, by the time the sponsor receives and has read the report, the data is already outdated which could lead to surprises or misunderstanding between the sponsor and project manager.
For the project manager, it is often incredibly time consuming to draft these reports, especially if other key stakeholders also would like to have a report but in a slightly different format or system.
Using project portfolio management tools like our Digital PMO solution, it can easily resolve this challenge for both the sponsor, other key stakeholders and the PMO or project manager. Daily managing your planning, budget, risks, issues, resources, and changes in such a solution that automatically presents up-to-date information in real-time.
Microsoft Power BI
Using Microsoft Power BI it is very easy to visualize that data. For example, the Portfolio Dashboard provides executives with a high-level view of the overall status of the portfolio. Project status reports show the progress made, status of issues, risks, and financials.
With Microsoft Power BI the project manager can only share the link to the report to the sponsor once, and from this the sponsor can click through to always see real-time information. If you want to present the reports – for example to use offline – you can use automatic subscriptions so the reports will be shared on a file location or via mail, and even use templates that are branded for your organization and/or program.
Plan next steps
If you would like to discuss how real-time reporting using Microsoft Power BI could benefit you and your organization, then please get in touch with one of our consultants.